Job Description
Payroll
- Process outsourced biweekly payroll in compliance with federal, state, and local regulations, including review and reconciliation of timecards, leave balances, and benefit deductions
- Maintain payroll system data to ensure accurate classification and allocation of employee costs across multiple funding sources, departments, cost centers, pay rate changes, and tax elections
- Manage year-end payroll tasks, including W-2 processing with outsourced payroll vendor
- Resolve employee payroll inquiries in a timely and confidential manner
- Collaborate with Human Resources to ensure alignment between payroll and employee records
- Prepare and post payroll-related journal entries to the general ledger
- Reconcile payroll accounts monthly, including wages payable, tax liabilities, and benefits
- Support implementation of payroll provider transitions and HRIS system integrations
- Maintain comprehensive written procedures for full-cycle payroll processing
General Ledger Accounting
- Monitor labor allocations and ensure costs are recorded in the correct accounts and funding sources
- Perform monthly balance sheet reconciliations
- Support month-end and year-end close processes by providing accurate and timely payroll-related financial data
- Assist with audit preparation, including schedules and documentation related to payroll and general ledger activity
General Administrative
- Ensure compliance with all applicable wage laws, regulatory requirements, and internal financial policies
- Assist in reviewing and updating internal payroll and accounting procedures for improved efficiency
- Stay current on changes in payroll tax laws, accounting standards, and reporting requirements
- Complete additional projects as assigned
Required Qualifications
Education & Experience
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (equivalent accounting experience may be considered in lieu of degree)
- 2+ years of payroll processing and general ledger accounting experience
- Nonprofit or government-funded organization experience preferred
Technical Skills
- Proficiency in payroll software platforms (ADP, Paycom, Paylocity, or similar)
- Experience with accounting systems (NetSuite, MIP, Intact, or fund accounting software)
- Strong understanding of payroll tax regulations, labor cost allocations, and GAAP principles
- Knowledge of fund accounting and grant-funded payroll allocations
- Advanced Excel skills and proficiency in Microsoft Office Suite
Core Competencies
- High attention to detail, confidentiality, and data accuracy
- Excellent communication, organizational, and analytical skills
- Versatility and flexibility to work in an environment of constantly changing priorities
- Ability to work independently with strong self-motivation and follow-through
- Continual improvement and learning mindset
- Commitment to organizational values and mission
Preferred Qualifications
- Experience with Paycom payroll system
- Experience with Abila MIP accounting software
- Experience with government grants and contracts
- Professional payroll certification (CPP, FPC, or equivalent)
- California Labor Law knowledge and compliance experience
Job Tags
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