Job Description

At Pacific Coast Cleaning, Inc. We specialize in providing professional cleaning and construction support services with a commitment to safety, quality, and exceptional client care. Our team is made up of hard-working individuals who take pride in delivering outstanding results and supporting each other like family. We believe in continuous improvement, strong communication, and building a workplace where people thrive and grow. Imagine action-packed days with a team that feels like family, where your can-do attitude is celebrated daily. We seek your infectious energy and passion for top-tier customer service. You thrive in a fast-paced environment, tackling challenges with precision and a smile. Your problem-solving skills and superb communication make you a superstar collaborator. As the Office Manager, you’ll be the driving force behind our administrative operations, helping our teams stay organized, compliant, and aligned. You’ll play a key role in both internal operations and external client relations, bringing clarity and structure to day-to-day processes. The ideal candidate is eager to take ownership of their work with a “gets it done” attitude. Responsibilities: • Lead and manage daily administrative functions and office operations. • Oversee administrative staff and support all departments for operational efficiency. • Develop and implement policies and procedures aligned with organizational goals. • Serve as Contract Administrator, ensuring compliance and client satisfaction. • Provide administrative support for project setup and completion. • Facilitate internal collaboration and communication for seamless project management. • Manage CCIP/OCIP insurance reporting and compliance. • Manage accurate records and ensure regulatory compliance. • Navigate compliance and credentialing software (Vendormate, Compliance Depot, RMIS, etc). • Support hiring and onboarding processes, including new hire orientation. • Oversee document organization and updates for efficient workflows. • Serve as primary contact for employee administrative support and 3rd party IT liaison. • Manage multi-line phone systems for effective communication. • Employee Benefits Management. • Fleet Management. • Oversee employee clearance (Livescan, DBIDs, etc). Qualifications: Required: • Proven leader with experience driving results. • Track record of operational excellence in office administration/management. • Exceptional attention to detail, organizational, and time management skills. • Proactive self-starter with initiative and creativity. • Excellent communication and interpersonal skills. • Strong problem-solving and analytical abilities. • Proficient with Microsoft Office. • Able to work daily in our El Cajon office. • Technology Savvy. • 3-5 years of office administration/management. • Bachelor’s in business administration, communication, or a related field. • Experience with commercial construction subcontractors or general contractors. • Understanding construction contract administration, compliance, insurance, and audits. • Knowledge of prevailing wage and labor compliance. • General familiarity with QuickBooks. • Recruiting experience or HR experience. • Vehicle fleet management experience. • Bilingual (English/Spanish). Compensation Benefits: • Comprehensive medical, dental, and vision insurance. • Competitive salary. • 401(k) benefits for your financial future. • Generous vacation, holiday, and sick pay allowances. This is more than just an office role—it's a chance to grow with a company that values your ideas, your leadership, and your commitment. If you’re ready to contribute meaningfully while being part of a vibrant, collaborative team, we’d love to hear from you. About Company: Pacific Coast Cleaning, Inc. (PCC) is a leading commercial and construction cleaning firm with over 20 years of proven expertise. Our capabilities encompass all types of projects, from complete ground-up developments to multi-family, airports, military, health care, and tenant improvement projects. Over the past decade, we’ve developed sparkling relationships with clients by enhancing the appearance, viability, longevity, and overall value of their properties, while delivering on schedule. From post-construction cleanup to window cleaning and pressure washing, janitorial services, and more, we deliver reliable, affordable, and professional cleaning services. Clients include some of the largest builders in California, and we’re always seeking to partner with new clients who share a common commitment to excellence and professional business practices. At PCC, we are committed to Integrity, Growth, Teamwork, Excellence & Empowerment.

Job Tags

Contract work, For contractors, Work at office,

Similar Jobs