Job Description

Job Title: Payroll Specialist
Location: West Orange, NJ (On-site)
Reports To: Director of HR and Operations
Employment Type: Full-Time

Job Summary:
We are looking for an experienced and detail-driven Payroll Specialist to process and manage payroll for multiple clients across various industries. The ideal candidate has 1-3 years of payroll experience, strong technical skills, and the ability to manage competing deadlines while delivering exceptional client service. This role requires a high level of accuracy, confidentiality, and a strong grasp of multi-state payroll regulations and systems.
Key Responsibilities:

• Process accurate and timely payroll for multiple clients on varying payroll schedules (weekly, bi-weekly, semi-monthly, etc.).
• Manage multiple payroll systems and portals (e.g., ADP, Paychex, Paycom, Fingercheck, etc.) across client accounts.
• Review and verify employee timecards, PTO, bonuses, commissions, and deductions for each client.
• Ensure compliance with federal, state, and local wage and hour laws, including multi-state payroll rules.
• Maintain up-to-date and organized payroll records for all client accounts.
• Prepare payroll reports and respond to internal or external audit requests.
• Coordinate with clients’ HR or finance teams regarding onboarding, terminations, garnishments, and benefit deductions.
• Reconcile payroll discrepancies and proactively identify and resolve issues.
• Provide excellent client support by responding to questions regarding payroll, taxes, withholdings, and system navigation.
• Stay current on payroll and tax law updates and advise clients accordingly.

Qualifications:

• 1-3 years of payroll experience, including experience with multi-client or multi-company payroll processing.
• Strong working knowledge of payroll systems.
• Experience handling payroll across multiple states and industries.
• High proficiency in Microsoft Excel and experience working with spreadsheets and data imports.
• Exceptional attention to detail, problem-solving skills, and organizational abilities.
• Ability to handle sensitive and confidential information with integrity.
• Excellent written and verbal communication skills; client-service orientation.
• FPC or CPP certification preferred but not required.
• Familiarity with benefits administration and payroll-related compliance tasks preferred.
• Experience working in a payroll service bureau, PEO, or outsourced HR/payroll environment preferred but not required.

Compensation & Benefits:

• $60,000 – $65,000 (based on experience).
• Health insurance.
• 401(k) with company match.
• Generous PTO and holiday schedule.
• Ongoing training and professional development.
• Collaborative, fast-paced team environment with exposure to diverse clients and industries.

Job Tags

Holiday work, Full time, Local area,

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