Job Description

Job Description

Job Description

Who We Are
The Mid-Atlantic Companies stand proudly as a pioneering force within the contracting industry. Nestled in the heart of Millstone Township, NJ, our headquarters boast a sprawling 35,000-square-foot, state-of-the-art facility. Here, we harness the power of cutting-edge equipment and technology, passionately transforming our clients' visions into tangible reality every day.

As a family-owned business, we know our people are the key to our success. That’s why we provide an exceptional work environment and benefits to match.

Recognized as one of NJ’s Best Places to Work in 2023 by NJBIZ, we offer:

• Competitive Salary and Compensation Reviews : Rewarding your hard work and dedication.
• Weekends-Free Schedule : Monday-to-Friday schedule for a healthy work-life balance.
• Paid Select Holidays : Celebrate and recharge with family and friends.
• Comprehensive Health Coverage : Dental, health, and vision insurance for the Mid-Atlantic Employee is fully paid for by Mid-Atlantic .
• Financial Security : 401(k) plan with generous matching contributions for your future.
• Time Off : Flexible PTO to recharge and rejuvenate.
• Mid-Atlantic Kitchen   Access : The job may feed your pockets, but the  generously stocked kitchen and fridges will feed your body. Company supplied drinks, fruits, salads, chips, yogurts, ramen… so much to choose from...  and pizza every Friday to start your weekend off right
• Career Growth Opportunities : We value your expertise and support your professional development.

About the Role
We are seeking a dedicated and detail-oriented Executive Assistant/Personal Concierge to support the President of Mid-Atlantic Mechanical. This role requires excellent organizational skills, a high level of integrity, professionalism, and confidentiality .

Key Responsibilities

• Manage the executive’s calendar, including scheduling appointments and prioritizing sensitive matters.
• Reading all emails and prioritizing crucial correspondence. Responding to messages and reviewing emails with the President for swift and appropriate replies.
• Organize and coordinate meetings as needed.
• Handle general office duties to support day-to-day operations within a mechanical contracting and construction realm.
• Maintain comprehensive and accurate records.
• Answer phone calls and emails in a polite and professional manner.
• Draft written correspondence via email or regular mail.
• Maintain professional relationships with Mid-Atlantic’s longstanding business contacts.

Personal Concierge Expectations
The President resides on a working farm, and the successful candidate must be comfortable assisting with both professional and personal tasks, which may include:

• Traveling to the farm as needed for on-site support.
• Coordinating dog vet visits, boarding and ensuring pet care is up to date.
• Managing medical appointments and monitoring prescription refills.
• Handling family gift selection and special occasion planning. Planning family holidays and parties, including logistics and itineraries.
• Maintaining a meticulous, integrated executive and personal calendar.
• Arranging travel accommodations for both business and personal needs.
• Assist the President with the seamless organization and execution of his day-to-day activities.

What You’ll Bring

• Minimum of five years of experience as an Executive Assistant. Mechanical contracting or construction industries are a huge plus!
• Must live within 20 miles of Columbus, NJ
• College degree strongly preferred
• A down-to-earth disposition and upbeat attitude
• Exceptional ability to multitask and remain calm under pressure.
• Unwavering integrity, professionalism, and confidentiality.
• Expert in Microsoft Office Suite and Zoom meetings.

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